Regal Hotels International
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Meetings & Events
At Regal Hotels, we understand the needs and requirements of meeting planners, and we provide comprehensive meeting and event venues for all kinds of functions. For trainings, seminars, incentive events, meetings or conferences, each of our hotels provides state-of-art meeting and conference facilities, full business and professional secretarial support, and impeccable service. With an array of different meeting and conference packages on offer, Regal Hotels is able to meet every type of meeting request.
Meeting Framework
The first thing you need to determine is the objective and scope of the event. What will be accomplished after the event? Setting clear objectives is the foundation of a successful event.
Few tips will help you to build the framework of your meetings / events.- Define the reasons / objectives for the meeting.
- Determine the scope and format of the meeting.
- Determine who will be attending the meeting or event. Any guest speakers?
- Decide the most suitable venue for the event.
Budgeting
- Consider the provision of any gifts and extra services to certain guests.
- Reserve a small amount in your budget to accommodate unexpected expenses.
- Any third party expenses you need to prepare according to the program rundown.
- Review hotel accounts daily to avoid surprises on the final bill.
Site Selection
- Understand your location preference. Do you prefer to be close to your office? Or you prefer to have close proximity to another site (clients’ office / airport)? Or does a resort work better?
- Estimate the number and size of function rooms required for the meetings, as well as the need for coffee breaks, breakout sessions, exhibitions and meals.
- Estimate how much time will be spent for the meeting (What type of meeting it will be – e.g. workshop, conference, etc.), then determine the types of facilities to meet your needs.
- If attendees have to stay at the meeting hotel, ensure the number of guestrooms is enough.
- If a destination or property is new to you, visit, tour around and experience the site, and put yourself in your attendees’ shoes.
Meals Arrangement
- Remember to ask the attendees about their special dietary needs (i.e., allergies, religious beliefs, vegan, etc.) ahead of time.
- Decide how much time you will allow for each meal period. Will all meals be arranged or will some meals be paid by the attendees?
Technology
- Inquire about the Wi-Fi service available in both meeting rooms and guestrooms, some attendees prefer either wired or wireless.
- Any other equipment you may need inside the meeting rooms, e.g. special lighting or portable audio equipment?
Recreational Activities
- People may need a break from the long meeting. Is there a space available inside or outside the hotel for relaxation?
- Coordinate with the hotel concierge to recommend local places for attendees to visit based on their schedule.
- If time allows, ask for a list of recreational activities (i.e. sightseeing, sports outings etc.) available for attendees so they can go exploring the city during their spare time.
- Any hotel map / location maps available for attendees inside the hotel.
THE 1ST HOTEL MICE APP IN HONG KONG MULTI-FUNCTIONAL REGAL MICE APP
Regal Hotels launches a brand new multi-functional App for Meetings, Incentives, Conferences and Exhibitions (MICE) customers, creating a dynamic and efficient digital communications platform for both MICE organizers and participants.
Characteristics include:
- User-friendly, easy to manage and clearly state event details, such as agenda, speaker’s profiles, meeting details, attendance and etc
- Organizers can instantly communicate with the participants on site
- QR code scanning function enables simplified registration process
- Specially featuring the real-time polling during events
- Reducing paper use to facilitate green meeting environment
Regal MICE App can now be downloaded for free from App Store and Google Play Store. Meeting organizers who hold events in Regal Hotels in Hong Kong are entitled to free access and usage of this powerful App.
A Little Step at Regal Hotels, A Big Step to Save Our Planet! Green Meetings at Regal Hotels
Regal Hotels initiates to take sustainable hospitality approaches for the protection and enhancement of the environment as well as the planet we are all living in.
All Regal Hotels now offer Green Meeting. With this concept we not only demonstrate our social responsibility, but to make sustainability one of the major cores in the engagement between you and us.
We aim to deliver the perfect event while implementing the 5-R Principle:
REDUCE
- Eliminate plastic bottles by refillable water jugs and set up water stations with sliced fruit
- Use of MICE App to reduce printing materials.
- Control illumination and energy consumption during meetings
REUSE
- Papers are used on both sides
RECYCLE
- Use recycled pencils instead of ball pens
- Recycle bins available in meeting rooms
REPLACE
- Paper stations are set up providing different size of papers
- Flipcharts are replaced by whiteboards
REJECT
- Use non-toxic whiteboard markers instead of harmful pens
"GREEN Tea Break" is specially designed for your Refreshing Moment!
Check out Green Meeting Packages now:
Regal Airport HotelRegal Hongkong Hotel
Regal Kowloon Hotel
Regal Oriental Hotel
Regal Riverside Hotel
Regala Skycity Hotel
Meeting Packages
Hong Kong
Regal Airport Hotel
Regal Hongkong Hotel
Regal Kowloon Hotel
Regal Oriental Hotel
Regal Riverside Hotel
Regala Skycity Hotel
Shandong
Regal Kangbo Hotel
Shanghai
Regal Jinfeng Hotel
Regal Plaza Hotel & Residence
Shaanxi
Regal Airport Hotel, Xi'an
Event | Date |
Venue |
---|---|---|
HKTDC Hong Kong International Diamond, Gem & Pearl Show |
27 Feb 2024- 02 Mar 2024 |
AsiaWorld-Expo |
Seasons Spring Fashion Jewellery & Accessories Fair by Informa Market |
28 Feb 2024 – 02 Mar 2024 |
AsiaWorld-Expo |
HKTDC Hong Kong International Jewellery Show |
29 Feb 2024 – 4 Mar 2024 |
Hong Kong Convention and Exhibition Centre |
LIV Golf 2024 |
8 Mar 2024 – 10 Mar 2024 |
Hong Kong Golf Club, Fanling |
Vegetarian Food Asia |
8 Mar 2024 - 10 Mar 2024 |
Hong Kong Convention and Exhibition Centre |
SAT Exam |
9 Mar 2024 |
AsiaWorld-Expo |
HKTDC EntertainmentPulse / Hong Kong International Film & TV Market (FILMART) |
11 Mar 2024 - 14 Mar 2024 |
Hong Kong Convention and Exhibition Centre |
IATA World Cargo Symposium |
12 Mar 2024 - 14 Mar 2024 |
AsiaWorld-Expo |
Innovating HK Global Talent Carnival |
16 Mar 2024 - 17 Mar 2024 |
AsiaWorld-Expo |
APLF Leather & Materials+ / Fashion Access / Materials+ |
19 Mar 2024 - 21 Mar 2024 |
Hong Kong Convention and Exhibition Centre |
ComplexCon Hong Kong |
22 Mar 2024 - 24 Mar 2024 |
AsiaWorld-Expo |
World Triathlon Cup | 23 Mar 2024 – 24 Mar 2024 |
Lung Wo Road, Central |
One Earth Summit | 25 Mar 2024 |
Regala Skycity Hotel |
WOW (World of Web 3) Summit Hong Kong | 26 Mar 2024- 27 Mar 2024 | AsiaWorld-Expo |
Art Central | 28 Mar 2024 – 31 Mar 2024 |
Central Harbourfront |
ART BASEL | 28 Mar 2024 - 30 Mar 2024 |
Hong Kong Convention & Exhibition Centre |
48th Hong Kong International Film Festival |
28 Mar 2024 – 8 Apr 2024 |
HK Cultural Centre, HK City Hall, HK Arts Centre, M+ Cinema and commercial cinemas |
Cathay / HSBC Hong Kong Sevens |
5 Apr 2024 – 7 Apr 2024 |
Hong Kong Stadium |
HKTDC Hong Kong International Lighting Fair (Spring Edition) / Smart Lighting Expo |
6 Apr 2024 - 9 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
Hong Kong Web3 Festival | 6 Apr 2024 - 9 Apr 2024 | Hong Kong Convention and Exhibition Centre |
HSBC Global Investment Summit | 8 Apr 2024 – 10 Apr 2024 |
Conrad Hong Kong |
Global Sources Consumer Electronics Show, Electronic Components Show |
11 Apr 2024 - 14 Apr 2024 |
AsiaWorld-Expo |
Digital Economy Summit |
12 Apr 2024 – 13 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
HKTDC Hong Kong Electronics Fair (Spring Edition) | 13 Apr 2024- 16 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
HKTDC InnoEX | 13 Apr 2024 - 16 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
Global Sources Mobile Electronics Show, Smart Home, Security & Appliances Show, Lifestyle Show, Home & Kitchen Show | 18 Apr 2024 - 21 Apr 2024 |
AsiaWorld-Expo |
HKTDC Fashion InStyle |
20 Apr 2024 - 23 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
HKTDC Home InStyle |
20 Apr 2024 - 23 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
APEC Business Advisory Council (ABAC) Meeting |
22 Apr 2024 – 25 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
Asian Licensing Conference | 27 Apr 2024 – 29 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
Hong Kong International Licensing Show | 27 Apr 2024- 29 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
HKTDC Hong Kong Gifts & Premium Fair |
27 Apr 2024- 30 Apr 2024 |
Hong Kong Convention and Exhibition Centre |
Global Sources Sports & Outdoor Show, Fashion Show, Baby & Children’s Products Show |
27 Apr 2024- 30 Apr 2024 |
AsiaWorld-Expo |
HKTDC DeLuxe PrintPack Hong Kong | 27 Apr 2024 - 30 Apr 2024 | AsiaWorld-Expo |
HKTDC HK International Printing & Packaging Fair | 27 Apr 2024 - 30 Apr 2024 |
AsiaWorld-Expo |